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Planning any type of event can be a stressful experience, even the most chilled out of characters can become a complete nervous wreck as the clock ticks, the tickets go on sale and the opening night looms.
So what actually makes planning an event, so stressful?
Well think about how you are inundated with a high number of tasks that need completing, as well as a time frame to adhere to, the possibility of a tight budget and the really big one, that you personally are responsible for planning and creating something that must work. An event or production is nothing but an idea until people have actually turned up. Organising an event, staging a show, producing theatre, its all a risky business, and risk equals stress!!!
How can you help yourself and shake off some of the stress?
Take a look at our stress busting tips below, they won’t eliminate every little worry but will go some way in helping lower your levels of stress and aid you in creating more successful, anxiety free events in the future.
1: Stay at the top of your game with regular breaks.
Organising an event can be all life consuming, blunting reality and making you feel a little crazy, so regular breaks are a must. Most people have a particular way they like to switch off during stressful times, whether it’s watching TV, going for a bike ride, meeting up with friends or taking the dog for a walk. All of these will help to free your mind of niggling worries and see your event with a fresh pair of eyes. Try yoga or meditation and say no to that glass of wine, it will knock your concentration and does not support a good nights sleep. Regular breaks will help to keep you at the top of your game.
2: Set realistic goals
Don’t look to far ahead, thats when the panic can set in. By setting realistic goals within a realistic time frame, you are guaranteeing yourself a much better nights sleep, safe in the knowledge that everything is under control. Create a schedule, make yourself a time planner, whatever works for you, just make sure that you break your tasks down into manageable work loads and make sure that you stick to it, this should reduce a lot of worry.
3: Have a Plan B
No matter how well organised the most experienced of event planners are, sometimes things will still go wrong. Due to illness, unreliability, venue cancellation etc… So you combat these unforeseen problems by creating a plan B for each and every eventuality. Make sure you have other options such as last minute catering or another security company on speed dial and always have a backup venue option. If you prepare yourself for the worst possible outcomes you’ll know that you can overcome everything with ease, thus reducing your stress levels big time.
4: Give Yourself Realistic Expectations
The best way to ensure your event takes place and isn’t just a gamble, is to create realistic achievable, expectations and give yourself plenty of time to see your plans through. Having to lower your standards and what you expect from yourself and your event will only disappoint and create stress, so be certain to stay realistic, pushing the boundaries for every event you do and this way you will be sure to achieve your long term goals.
5. Delegate, Delegate, Delegate!
Thats right, the delegation of tasks is an absolute must if you intend to keep hold of your sanity and thats where Cover It Up can help. Operating with a staff of twenty five, we have a deep understanding and appreciation of the creative and practical drape & fabric requirements of event designers and producers for stage and theatre drapes and curtains, venue drapery and event drapes. Cover It Up has the capacity, know–how and expertise to handle the biggest and most demanding drape jobs around supporting you with all your drape hire and pipe and drape hire requirements throughout the planning of your event.
How our drape hire, theatre drape and pipe and drape services will help you.
- Attention to each and every detail
- Allocated account managers
- Huge range of theatre drape fabrics
- Cost effective drape hire services
- Pipe and drape hire in every size imaginable
- Fast and friendly support team
To sum up…
If your event planning, there will always be an element of stress attached to what you do, its in the nature of the job. But you can change how you handle that stress by preparing for all eventualities, take regular breaks, set realistic expectations and delegate, delegate, delegate those tasks to others. If you take this advice on board, you should find that with each event you plan the stress will hopefully become less. So get out for some fresh air, believe in your contingency planning, get a good nights sleep and call Cover It Up to discuss all your drape hire, theatre drape and pipe and drape requirements, placing both your mind and your event in a happier place.